Turn Facebook Leads Into Instant WhatsApp Conversations
Instantly engage every Facebook lead on WhatsApp and sync their data to HubSpot and Google Sheets to close deals faster.
“I want to send the whatsapp message to every lead message i get from the facebook ad and want to keep that customer information in hubspot and google sheet.”
You're running Facebook ads and getting leads — that's great! But the headache starts after someone fills out your lead form. You have to manually check for new leads, send them a WhatsApp message, add their details to HubSpot, and then also log everything in a Google Sheet. That's a lot of repetitive work, and if you're slow to respond, you risk losing that lead to a competitor. You need this whole flow to happen automatically, the moment a new lead comes in.
How Springbase Solves This
Agent Mode for Automated Actions Springbase's Agent Mode can act on your behalf across multiple apps. Instead of you manually copying lead info from one place to another, the AI agent can automatically handle tasks like sending messages, updating your CRM, and logging data in spreadsheets — all from a single conversation or scheduled workflow.
60+ App Integrations Including Your Key Tools Springbase connects to HubSpot, Google Sheets, WhatsApp (via messaging integrations), and many more tools. You can link all these apps through a simple one-click setup in the Tools Marketplace — no coding, no complicated configurations. Once connected, the AI can read from and write to these apps on your behalf.
Scheduled Recipes for 24/7 Automation You can create a Recipe — a reusable AI workflow — that checks for new Facebook leads and triggers the entire sequence: send a WhatsApp message, create a HubSpot contact, and add a row to your Google Sheet. Schedule it to run automatically every hour (or at whatever interval you choose), so leads never slip through the cracks, even when you're sleeping.
Pipelines for Multi-Step Workflows For more complex flows, Springbase Pipelines let you chain multiple steps together. Step 1 could grab the new lead info, Step 2 sends the WhatsApp message, Step 3 creates the HubSpot contact, and Step 4 logs everything in Google Sheets. Each step feeds into the next, and you can add conditions — like sending a different message based on the ad campaign the lead came from.
Want to try this yourself?
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Without Springbase
- You manually check Facebook Ads Manager multiple times a day for new leads
- You copy-paste each lead's info into WhatsApp, type out a message, and hit send
- You then switch to HubSpot, create a new contact, and fill in all the fields by hand
- You open Google Sheets and add yet another row — and sometimes forget or make typos
With Springbase
- New leads are automatically detected and processed without you checking anything
- A personalized WhatsApp message is sent to each lead within minutes of them submitting the form
- HubSpot contact is created instantly with all the right details filled in
- Google Sheet is updated in real-time, giving you a clean, accurate record of every lead
Time Saved
10-15 hours/week
Estimated Savings
$400-$900/month
Instead of spending your mornings chasing lead data across tabs and apps, you could focus on actually closing deals, improving your ad creatives, or scaling to new campaigns — the work that actually grows your revenue.
Step-by-Step Implementation
Sign up for Springbase and head to the Tools Marketplace.
Connect your HubSpot account, Google Sheets, WhatsApp (via the messaging integrations available), and your Facebook account using the simple one-click authentication.
Create a new Recipe for your lead follow-up workflow.
Write a prompt that tells the AI: "When I give you a new lead's details, send them a WhatsApp welcome message, create a contact in HubSpot with their info, and add a new row to my Google Sheet."
Add variables to your Recipe like {lead_name}, {phone_number}, {email}, and {ad_campaign} so the workflow adapts to each lead's specific information.
Enable Agent Mode in your chat so the AI can actually perform actions in your connected apps — not just suggest what to do, but actually send the message, create the contact, and update the sheet.
Schedule the Recipe to run automatically at regular intervals (e.g., every hour during business hours) so it checks for new leads and processes them without you lifting a finger.
Test with a sample lead to make sure the WhatsApp message goes out correctly, the HubSpot contact is created with the right fields, and the Google Sheet row looks good. Tweak the message template as needed.
Key Features You'll Use
Frequently Asked Questions
Do I need any technical skills to set this up?
Not at all. Connecting your apps is as simple as clicking a button and logging into your existing accounts. Writing the Recipe is just like typing instructions to a smart assistant — no coding or technical knowledge required.
How quickly will the WhatsApp message go out after a lead submits the form?
When you schedule your Recipe to run frequently (e.g., every hour), leads will be processed within that window. For most businesses, an hourly check means your leads get a response far faster than manual follow-up.
Will the AI send the same generic message to every lead, or can it personalize?
The messages are personalized using the lead's actual details — their name, the specific ad campaign they responded to, and any other info you capture. You control the message template, so it always sounds like it's coming from you.
How much does Springbase cost for this kind of automation?
Springbase plans start at $19.99/month, which gives you access to 350+ AI models, app integrations, and the ability to create and schedule automated workflows. That's a fraction of what you'd pay for dedicated automation tools.
What if something goes wrong — like a message fails to send?
Springbase notifies you if a scheduled task fails, so you can quickly step in. You can also review the activity log to see exactly what happened with each lead and re-run any step that didn't complete successfully.
Sample Recipes You Can Try
Ready-to-use templates — including agentic automations
Facebook Lead Auto-Responder
Sends a personalized WhatsApp welcome message to a new lead from your Facebook ad.
Sample prompt
“Send a WhatsApp message to {phone_number} with this text: 'Hi {lead_name}! Thanks for your interest in our {ad_campaign} offer. We'd love to help you get started. A team member will reach out shortly, but feel free to reply here with any questions!' Keep the tone warm and professional.”
Lead-to-HubSpot Contact Creator
Automatically creates a new contact in HubSpot with all the lead's details and tags them by campaign.
Sample prompt
“Create a new contact in HubSpot with the following details — Name: {lead_name}, Email: {email}, Phone: {phone_number}. Tag them with the campaign '{ad_campaign}' and set their lead source as 'Facebook Ads'. Add a note saying 'Auto-captured from Facebook lead form.'”
Lead Logger for Google Sheets
Adds a new row to your lead tracking spreadsheet with all relevant details and a timestamp.
Sample prompt
“Add a new row to my Google Sheet 'Facebook Leads Tracker' with these columns: Date (today's date), Name ({lead_name}), Email ({email}), Phone ({phone_number}), Campaign ({ad_campaign}), Status (New), WhatsApp Sent (Yes). Make sure the formatting matches existing rows.”
Weekly Lead Summary Report
Generates a summary of all leads captured during the week for your team review.
Sample prompt
“Review my Google Sheet 'Facebook Leads Tracker' and summarize all leads added between {week_start_date} and {week_end_date}. Group them by campaign, show total count per campaign, and highlight any leads that still have 'New' status and haven't been followed up on. Format it as a clean report I can share with my sales team.”
Ready to get started?
Your leads are already coming in — now let's make sure none of them fall through the cracks. Sign up for Springbase, connect your tools, and you could have this entire workflow running on autopilot in under 10 minutes.